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Team Sec

Job Type
1 Sep 2022
Team Secretary £50,000 London THE COMPANY: Our client is a dynamic global broker that provides specialist insurance, reinsurance, and capital advisory services. The company is going through an immense growth period, but stay very focused on ensuring they have a great culture; which shows in their employees pride to work here. They offer an extensive list of benefits and flexible working dictated by their employees. THE ROLE: We are looking for someone to provide comprehensive secretarial and administration support to the Division. Some key responsibilities and accountabilities include but are not limited to: Provide diary management support as appropriate, including; acceptances/declines for meeting requests, ensuring adequate preparation and travel time is allotted Arrange internal & external meetings including; booking meeting rooms/venues, booking & setting up telephone or video conferencing equipment and lunch/refreshment arrangements Act as first point of contact for both internal and external clients wishing to contact the team and filter as appropriate Co-ordinate travel arrangements including, booking flights, accommodation, producing itineraries, liaising with internal & external clients and arranging foreign currency & passport/visas where applicable Deal with correspondence and enquires, some of which may be of a confidential nature, either responding on behalf of team or filter as appropriate Provide complete and accurate administration service to the team including; drafting / sending letters, memos, facsimiles, emails, as well as printing, scanning documents, file management, distributing departmental mail and dealing with routine correspondence and enquiries Meet and greet visitors THE PERSON: The successful candidate will have experience of comprehensive secretarial and administration support. They will also have the below functional and behavioural competencies: Proven experience of challenging diary and Global travel management Excellent interpersonal and written communication skills Excellent IT & organisational skills Strong administration skills with the ability to use own initiative, taking ownership Ability to perform effectively to tight deadlines with good personal organisation and time management skills High level of discretion and judgement Anticipates problems in advance and makes contingencies Proactive, always looking for ways of delivering a better or more efficient service Excellent telephone manner We require someone who demonstrates the five core company values: o Accountable o Entrepreneurial o Collaborative o Empowering o Disciplined Our mission: To be the leading Executive Secretarial & Support recruitment consultancy in London, for employers and jobseekers alike. To receive regular updates of our current vacancies why not set up job alerts. Our REFER and be REWARDED scheme is about recognising and thanking you for telling your friends, family or colleagues about our services and how we could help them. The rules are simple: Refer a friend or colleague who is not already registered with Morgan Spencer. If we place them in a permanent role, we will reward you with £200 of Gift vouchers of your choice. Remember there is no limit on the number of referrals you can make, and therefore the rewards you can claim!!! EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified. CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998 Morgan Spencer Limited, registered in England & Wales No: (phone number removed)
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  • Job Reference: 701356168-2
  • Date Posted: 1 September 2022
  • Recruiter: Morgan Spencer
    Morgan Spencer
  • Location: London
  • Salary: On Application
  • Sector: Accounting
  • Job Type: Permanent